Clearances are processed on Tuesday and Thursday from 8:00 am to 4:00 pm in the Personnel Office.
The East Penn School District is pleased you are considering volunteering your time to assist the staff and students of the district. As per School Board policy 916 on Volunteers, there are different categories of volunteers.
Occasional Volunteer – an individual who works directly under the supervision and direction of a teacher or administrator employed by the district and does not provide direct services to students or have unsupervised contact with students. Examples include individuals who help manage, officiate or perform functions ancillary to an athletic event or extracurricular activity, such as general PTO functions, book fairs, concert/performance ushers, etc.
Program Volunteer – an individual who works under the general direction and supervision of a teacher or administrator employed by the district and provides direct services to students and who may, from time to time, have or may reasonably be expected to have unsupervised contact with students. Examples include: tutors; field trip chaperones; counselors or providers of health-related services to students; etc.
For those individuals who are interested in being an Occasional Volunteer, you are required to have a notarized Occasional Volunteer Affidavit on file with building(s) in which you will be volunteering. For those that wish to be a Program Volunteer, you are required to submit a Pennsylvania Criminal History Record (Act 34) and a Child Abuse History Clearance (Act 151) in addition to the notarized Program Volunteer Affidavit to the Personnel Office located at 800 Pine Street in Emmaus. Copies of the Affidavit’s are available in the Personnel Office.
It is the individual’s responsibility to pay for the required clearances. If you obtain the 2 clearances and continue to volunteer year after year in our schools, you will not be required to renew the clearances annually. Clearances must be less than one year old at the time of submission. Original forms must be brought to the District Personnel Office, located at 800 Pine Street in Emmaus, on either Tuesdays or Thursdays from 8:00AM – 4:00PM. The district has notary services (drivers license required for notary service) free of charge. The applications for the Child Abuse History Clearance and the Pennsylvania Criminal Record Check can be obtained from the Personnel page. Forms may also be obtained in person from the Personnel Office.
1. The Pennsylvania Criminal Record Check can be done either online or by mail. The online results are available almost immediately. If you choose to mail the form, it could take up to 8 weeks for the results to be returned to you. To complete the process online, go to https://epatch.state.pa.us and click on “Submit a New Record Check” and follow the instructions. A credit card is required for the processing fee of $10.00. At the end of the process, you will need to print two copies of the CERTIFICATION FORM. You must click on “certification form” in order to pull up the correct form to print. *Make sure you keep a copy of your Criminal Record Check!* If you choose the mail-in process, you must submit the completed application with a money order for $10.00 payable to the Commonwealth of Pennsylvania and the results will be mailed to your home. You are responsible for bringing the clearance to the Personnel office so that a copy can be made for our records.
2. The Child Abuse History Clearance application must be completed and mailed with a money order for $10.00 made payable to the Department of Public Welfare. Click here to download the Child Abuse History Clearance. Check the box marked “Volunteers” (A copy of your PROCESSED “Request for Criminal Record” must be attached). You will need to send a copy of your PA Criminal Record Check Certification Form with your Child Abuse History Clearance application. Do not send cash or a personal check. This clearance takes approximately 2 -3 weeks and the results are mailed to your home. You are responsible for bringing the clearance to the Personnel office so that a copy can be made for our records.
If you have any questions related to the clearances or cannot come in on a Tuesday/Thursday, please contact the Personnel Office at (610) 966-8331.